DealerRater Privacy Notice
Last updated January 1, 2023
DealerRater.com, LLC ("DealerRater" "we" "us" or "our") respects your privacy and the information that you have entrusted to us. This Privacy Notice (the "Privacy Notice") describes our information handling practices in connection with the website located at www.dealerrater.com and any other websites owned or operated by DealerRater ("Site"), and any other services offered by DealerRater. ("Services").
This Privacy Notice does not describe DealerRater's collection, use, and disclosure of information through means other than the Site (e.g., off-line), the use of the Services, or the collection, use and disclosure practices of any affiliate or other third parties. For more information on a third party's information collection, use, and disclosure practices, please review the privacy notice on the applicable third party's websites. Also, please note that the Site and/or Services may contain links to other websites. DealerRater is not responsible for the websites, content, or privacy practices of any third party. Please see the privacy policies of these third-party websites to understand their practices for handling your information.
We take your privacy seriously, and work to ensure the security and confidentiality of the personal information you provide to us. Please read this Policy to learn more about how we protect your privacy before using this Site or submitting your personal information. By using this Site or submitting personal information, you consent to the collection, use, and disclosure of your personal information (as defined below) in accordance with the practices described herein. If you do not agree with these terms, do not use this Site or provide any personal information to us.
This Privacy Notice is divided into sections as described:
- Information We Collect About You and How We Collect It
- How We Use Your Information
- Disclosure of Your Information
- How We Protect Your Information
- Dealership Accounts
- Personal Information Retention
- External Links
- Your State Privacy Rights
- Notice to California Residents
- Notice to Canadian Residents
- Notice to European Residents
- Changes to this Privacy Notice
- Contact Information
1. Information We Collect About You and How We Collect It
Information we collect about you:
We may collect both "non-personal" and "personal" information from you when you interact with our Sites and Services.
"Non-Personal Information" refers to information that may not by itself be reasonably associated with, linked to, or used to individually identify you or someone else. For example general, non-specific information regarding your use of the Sites and Services or derived from the information that you provide to us through the Sites and Services.
"Personal Information" refers to information that may be reasonably associated with, linked to, or used to individually identify you or allow you to be personally identified or contacted. For example, Personal Information may include information such as your name, email address, telephone number, address, either alone or in combination with other information.
DealerRater collects personal information relevant to your use and the operation of the Site, including but not limited to:
- your name, mailing address, phone number (including mobile phone number), e-mail address, geographic location as may be associated with a Submission or Dealer Review
- Usage details, including Google Analytics and Mouseflow, other technical information, type of browser and operating system you are using, your IP address, your device identifiers, your Internet or wireless service provider, pages viewed or otherwise visited on the Site, and location-based information, when you use our Site
How we collect this information:
- Directly from our users when they submit a review form, lead form or other web form on the Site.
- Directly and indirectly from interaction with our Site (or an affiliated site). For example, from submissions through our website portal or website usage details (including without limitation IP address, device ID, geolocation data collected automatically).
- Directly from users or their agents. For example, from documents that users provide to us related to the Services for which users engage us for or from audience segments used for targeted experiences.
- Indirectly from clients or their agents. For example, through information we collect from clients in the course of providing Services to them.
- From data aggregators and similar vendors.
- From third-parties that interact with us in connection with the Services we perform. For example, we may ingest audience data from third-party data providers to power targeted messaging or customized services. We may also receive aggregated vehicle sales records for analytics and other purposes.
- From anti-fraud and other crime prevention partners.
- From the following:
- Cookies: Cookies are small text files that are placed on your computer's hard drive by computers (or servers) to identify your computer. Cookies allow DealerRater to recognize you when you visit the Site, to personalize your experience and generally to serve you better. Cookies and web beacons can tell us what you have seen on the Site. Cookies, web beacons, and IP addresses are also used to compile data regarding usage. Web beacons may also be included in emails sent by DealerRater to determine when and if such emails are opened or forwarded. You can disable cookies or otherwise manage them through tools provided with your browser software and with third-party software packages. If you turn off cookies, some of the Site's Services and/or features will not work as well or at all.
- Web Beacons: Web beacons (also known as pixel tags, internet tags, clear GIFs, or single-pixel GIFs) are electronic images embedded into a webpage.
- IP Address Logs: DealerRater also logs Internet Protocol (IP) addresses – the location of your computer on the internet – and may log device ID and information about your browser or operating system.
Please note we do not have access to information that would confirm all uses of cookies, web beacons, or other tracking technology used by our third-party service providers with respect to the Site.
2. How We Use Your Personal Information
We may use the Non-Personal Information we collect and obtain for any lawful business purpose without any duty or obligation of accounting or otherwise to you, provided that the information remains Non-Personal Information. This will include, by way of example, developing products, services, and other offerings based on the Non-Personal Information and providing those offerings to other users and third parties.
We may use the Personal Information we collect about you for a variety of purposes:
- To respond to an e-mail or message or particular request from you.
- To solicit feedback.
- To verify or enforce compliance with the policies governing our Site and applicable laws.
- To protect against misuse or unauthorized use of the Site.
- Contacting you for direct marketing purposes.
- For product improvement and development purpose, including research and analysis.
- Cookies may also be used to display relevant ads for our products as you visit other websites.
- To send emails relating to news about our company and various promotions.
- To provide maintenance, support, and customer service.
- To provide advertising, offers for products, services, or other offerings that we feel may be of interest to you.
- As otherwise described in this Privacy Notice and/or our California Privacy Notice.
We may combine and enhance the Personal Information we collect and obtain about you with information we receive from third parties, provided that we use the combined information in accordance with this Privacy Notice.
We may also use the Personal Information we collect and obtain about you to generate Non-Personal Information. When we do so, we will take reasonable measures to ensure that the Non-Personal Information is no longer personally identifiable and may not later be reasonably associated with, linked to, or used to identify you. This will include, by way of example, storing the Non-Personal Information separately from any Personal Information. Once we generate Non-Personal Information from any Personal Information, we will not later attempt to again make that information personally identifiable. However, we may combine and enhance that Non-Personal Information with other Non-Personal Information we receive or obtain from third parties.
You should not provide any information to us, whether via the Services or through the Sites, unless you agree to the use of that information in accordance with this Privacy Notice.
3. Disclosure of Your Personal Information
We may disclose the Non-Personal Information we collect and obtain for any lawful business purpose without any duty or obligation of accounting or otherwise to you, provided that the information remains Non-Personal Information. This will include, by way of example, sharing that Non-Personal Information with third parties.
We will share personal information with companies, dealers, organizations or individuals outside of DealerRater when we have your consent to do so. We may use personal information (and permit third parties to whom we may disclose personally identifiable information specifically for direct marketing purposes) to send you promotional or informational messages, but if contact is via phone or SMS only if you have first affirmatively agreed to receive such messages. You agree that DealerRater or other third party may use an autodialer to text or call, and that a portion of any call may be pre-recorded. Standard message and data rates may apply and you consent to such charges.
We belong to ad networks that may use your browsing history across participating websites to show you interest-based advertisements on those websites. Currently, our Site does not recognize if your browser sends a "do not track" signal or similar mechanism to indicate you do not wish to be tracked or receive interest-based ads. You can opt-out of receiving interest-based ads from us by emailing email@example.com and provide your full name and applicable account information, along with your data access request. Please note that if you choose to opt out, you will continue to see ads on our Site, but they will not be based on how you browse and shop.
4. How We Protect Your Personal Information
We are committed to protecting and securing your Personal Information. We will take all reasonably appropriate steps to ensure the safety and security of your Personal Information. This includes using industry standard security measures to protect the loss, misuse, and unintended alteration of the Personal Information under our control. For example, our policy is that only those individuals who need your Personal Information to perform a specific job for us are granted access to that Personal Information. Likewise, all employees and contractors are kept up-to-date on our security and privacy practices. We keep your Personal Information physically secure in our data centers, and we use a variety of security measures to ensure that your information is protected. Please keep in mind that despite these measures, we cannot guarantee or warrant 100 percent security of its servers and databases. Moreover, we cannot guarantee that Personal Information that you submit through the Sites and/or Services will not be intercepted or otherwise disclosed.
We may release Personal Information when doing so is necessary to comply with the law, enforce our policies, or to protect the rights, property, or safety of others. Information that is not personally identifiable may be provided to other parties for marketing, advertising, or other purposes without restriction.
5. Dealership Accounts
Accounts belonging to dealerships may privately contact reviewers through our site on items related to a consumer review. When dealers make such contact, email addresses are not provided to either party without prior consent. DealerRater facilitates the interaction through the DealerRater platform.
Third-party service providers may also collect information from your devices and may combine Personal and Non-Personal Information about you with information from other sources including your visits to this and other websites, mobile websites and/or mobile applications across your various devices. These activities may enable them to identify you in order to provide customized experiences and targeted messaging across those various devices.
If you would like to obtain more information about the practices of some of these parties, or if you would like to make choices about their use of your information, please click here:
More information and additional consumer choice options may be found at this link:
Information and additional consumer choice options regarding mobile device tracking may be found at these links:
IDFA limit ad tracking:
AAID reset and opt-out:
7. Personal Information Retention
Except as otherwise permitted or required by applicable law or regulation, we will only retain your non-anonymized Personal Information for as long as necessary to fulfill the purposes we collected it for, as required to satisfy any legal, accounting, or reporting requirements, as necessary to resolve disputes, or as otherwise requested by you.
To determine the appropriate retention period for Personal Information, we consider our legal obligations, the amount, nature, and sensitivity of the Personal Information, the potential risk of harm from unauthorized use or disclosure of your Personal Information, the purposes for which we process your Personal Information, and whether we can achieve those purposes through other means. This duration varies based on data type and use, but we have recorded the durations in our internal records and information management policy and schedule.
DealerRater does not knowingly collect or use any Personal Information from children under the age of 18. DealerRater does not knowingly provide any Personal Information, regardless of its source, to any third party for any purpose whatsoever from visitors younger than 18 years of age. No information should be submitted to or posted at DealerRater by visitors younger than 18 years old.
9. External Links
Where any links found on the Site link to pages not belonging to DealerRater, those external pages are not governed by this Privacy Notice. Please see the privacy policies of these third-party websites to understand their practices for handling your information.
10. Your State Privacy Rights
You can generally access, review and update your Personal Information by logging in your account making the necessary changes. If you have any difficulty doing so or have other questions about the Personal Information we hold about you, please contact us at firstname.lastname@example.org. To protect your privacy, we and our authorized employees and agents will take reasonable steps to verify your identity before granting you access to or making corrections to your Personal Information.
For residents who reside in the specific states listed below, you can control how your information is used in the following ways below in accordance with applicable law including the Colorado Privacy Act, the Connecticut Data Privacy Act, the Utah Consumer Privacy Act, and the Virginia Consumer Data Protection Act. For California residents, please see the separate Privacy Notice for California Residents.
- Data Access Request. You may request that we disclose certain information to you about our collection and use of Personal Information. We will provide a copy of this information in a standardized and commonly used format.
- Correcting or Deleting your Personal Information. You can review, update and request to change or delete your Personal Information subject to limitations, exceptions or requirements contained within applicable law. We may ask you to verify your identity before we accommodate your request in accordance with applicable law. Upon verifying the validity of a deletion request, we will delete your Personal Information from our records, and instruct any service providers or third parties to delete your information, when applicable.
- Opting Out of Communications. Our promotional materials include instructions for opting out of receiving further communications. If you no longer wish to receive promotional emails, you may opt out by contacting us with your request at the contact information listed below. Please note that even if you opt out of receiving marketing communications, we may still communicate with you regarding an established business relationship, if one has been established. Please allow a reasonable time after reaching out for us to process your request.
- Opting Out of Analytics Tools. You may opt out of having your data used by Google Analytics via Google's Ads Settings, Ad Settings for mobile apps, or any other available means. Please visit policies.google.com/technologies/partner-sites for more information on how to do this.
- Targeted Advertising. If you do not want us to use information that we collect or that you provide to us to deliver advertisements according to our advertisers' target-audience preferences, you can opt-out. For this opt-out to function, you must have your browser set to accept all browser cookies.
Colorado, Connecticut, Utah, and Virginia consumers (as defined by the applicable law) have the right to opt-out of our collection of your personal data for purposes of sale (as defined by the applicable law) that can be exercised by emailing email@example.com or calling us at 800.266.9455.
Colorado, Connecticut, and Virginia consumers (as defined by the applicable law) have the following additional rights:
- The right to opt-out of our collection of your personal data for purposes of profiling.
- The right to appeal the denial of a rights request under applicable law.
Please note that the above rights are not unqualified, we may be entitled to refuse requests, wholly or partly, where exceptions under applicable law apply.
You may make any of the above requests by emailing firstname.lastname@example.org or calling us at 800.266.9455.
If you are a resident of Nevada, you have the right to opt-out of the sale of certain Personal Information to third parties who intend to license or sell that Personal Information. Please note that we do not currently sell your Personal Information as "sales" are defined in Nevada Revised Statutes Chapter 603A. Nevada residents who nonetheless wish to exercise their sale opt-out rights under Nevada Revised Statutes Chapter 603A may submit a request to email@example.com.
11. Notice to California Residents
If you are a California resident, state law may provide you with additional rights regarding our use of your Personal Information. To learn more about your California privacy rights, please visit DealerRater's California Privacy Notice.
12. Notice to Canadian Residents
If you are a Canadian resident, federal and provincial law may provide you with additional rights and information regarding our use of your Personal Information.
Transferring Personal Information
We may process, store, and transfer your Personal Information in and to a foreign country, with different privacy laws that may or may not be as comprehensive as Canadian law. In these circumstances, the governments, courts, law enforcement, or regulatory agencies of that country may be able to obtain access to your personal information through the laws of the foreign country. Whenever we engage a service provider, we require that its privacy and security standards adhere to this notice and applicable Canadian privacy legislation. You are welcome to contact us to obtain further information about our policies regarding service providers outside of Canada.
By submitting your personal information or engaging with the Sites and/or Services, you consent to this transfer, storage, and/or processing.
Accessing and Correcting Personal Information
It is important that the Personal Information we hold about you is accurate and current. Please keep us informed if your Personal Information changes. By law you have the right to request access to and to correct the personal information that we hold about you. You also have the right to request that we provide you with a copy of your Personal Information in a structured and commonly used format.
If you want to review, verify, or correct your Personal Information you may also send us an email at firstname.lastname@example.org. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the Personal Information that we hold about you or make your requested changes. Applicable law may allow or require us to refuse to provide you with access to some or all of the Personal Information that we hold about you, or we may have destroyed, erased, or made your Personal Information anonymous in accordance with our record retention obligations and practices. If we cannot provide you with access to your Personal Information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
Where you have provided your consent to the collection, use, and transfer of your Personal Information, you may have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, contact us at email@example.com. Please note that if you withdraw your consent we may not be able to provide you with a particular product or service. We will explain the impact to you at the time to help you with your decision.
We have designated a person in charge of the protection of Personal Information. Their contact information can be found in the section Contact Information below.
13. Notice to European Residents
These Sites and Services are intended for use solely in the United States (including its territories and commonwealths), and Canada by U.S. and Canadian residents. We make no claims that the Sites and Services are appropriate for use outside of the United States or Canada. DealerRater does not knowingly collect or solicit Personal Information from residents of the European Union. If you believe that we may have any information from or about an EU resident, please email us at firstname.lastname@example.org. No information should be submitted to or posted at DealerRater by any EU resident.
14. Changes to this Privacy Notice
We reserve the right to update and periodically amend this Privacy Notice at our discretion and at any time. If we make changes to this Statement, amendments will be posted online and the date of update will be included. Your continued use of DealerRater.com and its affiliated sites after any such update indicates your agreement to the same.
15. Contact Information
If you have any questions, comments, or concerns about this Privacy Notice, the California Privacy Notice, the ways in which we collect and use your information, your choices and rights regarding such use, or wish to exercise your rights under applicable law, please do not hesitate to contact us per the information below.
We have designated a person in charge of the protection of Personal Information. You may contact them at: General Counsel and Compliance Officer – Angelique Strong Marks. Contact: 312.601.5000
Finally, you may also mail us with general questions at:
300 S. Riverside Plaza
Chicago, IL 60606
Effective Date: January 1, 2023